Thank you for your submission. How will you make a difference using the funds raised? To learn more about the power of host committees, read How to Raise More Money at Your Non-Profit Events). Thank you for asking Oberto to participate in your organizations event. While making a wish list is an important strategy in the process, requesting these silent auction items is where the real work comes in! Always remember to thank your donors and report on the success of your event and their items. An auctioneer manages the event and presents the items for bid during a live event. We typically make a decision within a week of receiving a request. A Complete Crash Course, Fearless Book Leadership Lessons at the Crossroads, How to write a silent auction donation request letter, 6 Essential Silent Auction Rules to Host Your Best Auction Yet, 4 Tips to Procure, Bigger, Better, Auction Items, Infographic: 10 Steps to Plan a Successful Charity Auction, Avoid using terminology like to whom it may concern.. Attachment. Maximum 4000 characters. What they donate: Depends on request, e.g. And that equals more money to power your mission. Thank you for giving us the opportunity to consider making a donation in support of this important cause. Get the e-book, plus weekly tips in our fundraising newsletter! ContactCharity Fundraising today! Follow the step-by-step instructions below to design your auction donation form template: Select the document you want to sign and click Upload. Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. Let's look at each of these elements in more detail. Maximum 4000 characters. For example: You have played a huge role in the success of our organization for years. TravelPledge connects your charity auction directly to local (and not so local) experiences donated by generous business owners. What does it look like when that solution comes to life? Lets talk! We will be pleased to review your request and respond back to you within two weeks to let you know whether or not we are able to fulfill the request. Many of your board members and other supporters have connections to local businesses that might be willing to donate items for your event. Brainstorm all your dream items, write them down, and share them with your procurement team and board members. See how changemakers are using Givebutter to make the world better. , You will be most successful in reaching out to smaller, locally-owned businessesespecially those where you (or your board members, staff team, volunteers, etc.) Live events are virtual, and the whole affair is online, while silent auctions involve live and online participants. Have a question or need help with your fundraising? What would you like us to donate? Take time to make inquiry phone calls or perform Google searches. How-to's, FAQ's, and best practices for making the most of Givebutter, Check out what we're launching next and share your feedback, Always free, always human support via chat and email, Receive fundraising tips and product updates every week, sent straight to your inbox, Thank you for making Givebutter the #1 Free Fundraising Platform, How to write a winning silent auction donation request, Silent auction donation request template and sample letter, 5 questions to help you brainstorm a list of companies to reach out to, More tips for asking companies to donate to your silent auction, Silent auction donation request checklist, free silent auction donation request template, A concise description of your organizations work and silent auction event. This information will be important for creating online item descriptions or bid sheets. If not, you can simply give donors a list of ideas that might appeal to your audience and let them choose which basket they would like to provide. Accept in-person donations, check in event attendees, and get live campaign updates from any mobile device. Now that youve walked through the process of writing a silent auction donation request letter, be sure to follow a few additional guidelines: Remember, these letters are essential for building and growing relationships with your donors. It would also be helpful to understand your fundraising goals. Create some intrigue and mystery to encourage them to keep reading (e.g., Marci stepped into my office with a big problem.). Silent auction donation request letters can help. In addition, our hunting trips donations are available for live auctions, silent auctions, raffles, or online auctions. For example, a charity may publish . The requesting organization will be contacted via email, regardless of whether or not the request is granted. For many organizations, planning a silent auction event means keeping a lot of plates spinning in the air. Hsinchu City Mayor Kao Hung-An went to Office of the President as the representative of Hsinchu Ci. After clearly stating what youre asking for from your donors, its time to introduce the why. Include the impact that your reader can make and how it will benefit them by outlining: Including the why behind your request often distinguishes your request from others and builds a connection between your potential donor and your cause. With a focus on hunger and poverty relief, child well-being, and environmental responsibility, we are proud to support the mission of our local non-profit partner organizations around the world. Enlist a team of volunteers or board members to streamline your outreach. Thank them for their consideration, time, and investment in your mission. Ask a local business to sponsor the trip in exchange for promotion of their services. Contact Charity Fundraising today! Given the differences between live and silent auctions, the fundraising ideas that drive the events differ. Access from your Country was disabled by the administrator. Its essential that your request gets into the right hands. For a live auction to be a success, you need very desirable items, generous bidders, and a skilled professional auctioneer. Either way, baskets will be easier to procure when the donors give them in their entirety, instead of having to mix and match from different donors. We will review your request and be in touch as soon as possible. Tips for Crafting Your Auction Donation Letter. The Ritz-Carlton Donation Request. Beginning March 20th, larger donated items should be taken to Hallberg Auction at 2409 Highway 9, Buffalo Center. You can explore local, regional, and national companies that donate to silent auctions and find a good match for your next event. We accept hunting donation requests from local and national non-profit organizations and charities, churches, schools, and booster clubs holding fundraisers in the USA, Canada, Mexico, United Kingdom, New Zealand & Australia. If your event is located in the Puget Sound and you'd like to request a product donation for pick up our Kent manufacturing facility, please fill out the donation request form. Call us at 888-236-7820, Ext 702. Due to the overwhelming amount of requests, memorabilia is limited to . Location (s): The Ritz-Carlton San Francisco, CA. To do this, be sure to give yourself plenty of time (3-6 months) to submit donation requests and secure your prizes before you want to start promoting the drawing. Charity Fundraising offers exclusive and fully customizable VIP Experiences and Vacation Packages that are no-risk auction items that will provide a lively auction and drive funding for your cause. Skip to main content. We partner with . If you have a 501(c)3 and would like to request a donation, please fill out our donation form. Donation Request Template . Auction Donation Request. Donation requests will be reviewed within four weeks of receipt. You should! Be sure to include a phone number and e-mail address that people can use to contact your non-profit to arrange for pick-up of auction items. Live Auction Getaway Packages. It is requested that donors call ahead at 800-373-2255 before dropping off items. Jamie F. Hope Chest for Breast Cancer GiveSmart is easy to use and ideal for virtual events and can be used for in-person events to manage the silent auction, seating charts, and check-in to the event. 5. We are one of the easiest Companies with Online Donation Requests. Within the gates of Walt Disney World? Weve also included a sample letter to show you what this template looks like in action. Live and silent auctions are a staple of non-profit fundraising for one simple reason: they work. Our donation committee prioritizes requests from charitable groups in the state of California and fundraising events with live auctions featuring packaged Central Coast experiences. Being able to . These can include hotel stays and airline tickets, plus guidebooks or certificates for great local activities. You can customize this template to suit the needs of your organization and silent auction event. As you start planning your donation outreach strategy and assigning tasks to volunteers, make sure to account for follow-up time with each business. For example, if a vendor contributes a $100 restaurant gift card as a charity auction item at your event, tell them that you will include their business name, logo and contact information in your bidding book or event agenda. The less money you have to spend on bringing in great items, the greater the return on investment will be for your auction. Sign it in a few clicks. Welcome! Of course, you can always offer cash prizes, but you should be able to secure in-kind donations for your prizes so the money from ticket sales can go entirely to mission. Pro tip: The first sentence is critical. To help you start the process of writing a silent auction donation request letter, well cover: Though many different types of organizations send out donation request letters, there are core elements to writing a great letter. acknowledge this donation at your event. document.getElementById('af-form-208746805').parentElement.removeAttribute('target'); To see even more online donation requests for silent auctions than the ones listed below, check out this list we put together of over 400 in-kind donation requests, and visit TheShareWay to view our database of over 800 companies . The following are guidelines, for the donation request: We require, along with the donation request form, a formal donation request letter submitted on organizational letterhead. Call us at: (201) 492-4294. . With a solicitation toolkit, your team will have everything they need to request and accept donations on the spot. As a member of the Auction Committee, I am writing to invite you to participate in Charity ABC's Gala, an extraordinary event supporting Charity Health Centers for Indigent Children (HCIC). It would also be helpful to understand your fundraising goals. Category or theme of the item youre looking for. Silent Auction Item Ideas Subscribe to our RSSStay connected with our blog. Stylish luggage. Call us at 888-236-7820, Ext 702. REQUEST 21 DAYS IN ADVANCE. Give your auction donors several methods for donating, including: Be sure to include a phone number and e-mail address that people can use to contact your non-profit to arrange for pick-up of auction items. Just remember that. Use these three simple steps to find more donations and to hold the best auction event in the history of your organization! Including a charity donation form along with your thank you will assist in organizing your charity auction items and keeping auction item descriptions consistent. Great Auction Item Ideas Donating the Adventure of a Lifetime. Most readers will read the P.S. To request the Wheel of Fortune donation for your benefit auction, write to: Wheel of Fortune 10202 W. Washington Blvd. Gain the very best items in an efficient manner from commercial vendors from around your community. Give real life examples of your organization's needs. Donations to 501(c)(3) organizations are generally tax deductible in the U.S. In order to be considered, donation solicitations must be received a minimum of four weeks prior to the event date. Run a seamless auction experience thats fun for you and supporters. As a [business leader/community leader], you know how costly large initiatives like ours can be. Assuming the donor has no reason to doubt the accuracy of the published estimate, if he or she pays more than the published value, the difference between the amount paid and the published value may constitute a charitable contribution deduction. even if they only skim the bulk of the letter., Instead of starting from scratch, get access to our free silent auction donation request template! A concise description of your organization's work and silent auction event. Choose an employee, board member, or key personnel to represent you. Avoid the temptation to sign the letter from your entire organization. It would also be helpful to understand your fundraising goals. 03. Please provide information on your good work and tell us how you will acknowledge this donation at your event. Dont assume they know what youre looking for. Please provide information on your good work and tell us how you will The second-oldest amusement park in North America is home to 70 rides, including 18 roller coasters, the Cedar Point Shores Waterpark, three kids' areas, overnight accommodations, live shows, a mile-long beach, special events for the whole family and more. The first step in sending out an auction letter is to compile a mailing list of local businesses that would be appealing donors of auction items for your event. Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. Create an auction item wishlist. Please include your nonprofit certification number with your request. Include a pledge form and self-addressed envelope with the letter that individuals and businesses can mail back to you to let you know they want to donate an item. Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. Airline gift certificate. 6. Learn more about the world's most people-centric fundraising platform. The trips range from 5-days to 8-Days and are all good for four (4) hunters. Learn more about the No Cost Hunting trip donations we offer bygoing here! Before making a donation request, please note that we are only able to consider donation requests from registered 501 (c)3 non-profit organizations. In your donation request letter, include: Always, always, always be sure to thank auctions item donors. The final step for supercharging your auction event is to follow-up on your auction mailing with phone calls. Charity Auctions. Be sure to include 3 key elements in your silent auction request letter: Need: First, outline the need that your nonprofit addresses. President Tsai Ing-Wen was meeting the winner representatives of "2022 Yuan Ye Awards.". Skip the donation request forms. Explain who or what is in need of help. Live appeals: Live appeals are nothing but requests for donations. Update your cookie settings for this site. A step-by-step guide for writing silent auction donation request letters and top tips for finding companies that donate to silent auctions. It'll help guide and inspire everyone throughout the procurement process. Reach out to each of your board members to ask them to donate items as well as reach out within their own network to ask other people to contribute items for your auction. (Dont have an event host committee? (function() { Let's walk through a few of our favorite items for live charity . . Use your mission, impact, and history as the hook that connects your reader to your nonprofit and makes them feel compelled to give. Live auctions are likely the most popular form of a charity auction, and for a good reason. For individual donors, address them by their full names. 02. MORE. Fill out the form below. As you might imagine, there are a large number of silent and live auctions being held by a variety of organizations. Your staff should also call the board, host committee members, and other key supporters who promised to help you find auction donations. Draw your signature, type it, upload its image, or use your mobile device as a signature pad. Maximum 4000 characters. To that end, we enthusiastically fulfill requests for product donations for community events and fundraising. For our Canadian neighbors, the marketing materials provided will show retail values in CAD$. Attachment. Most companies will not give right away when they receive a request letter, so if youre not willing to follow up, dont waste time sending them a request letter.. Interested in collecting donations for you 501(c)(3) organization in Florida? Kroger reports that they gave over $300 million in 2020, including $16.4 million in grants to over 340 requesting non-profits. Including a silent auction can take your special event to the next level, but it requires your nonprofit to solicit awesome items for guests to bid on. If this is your first year doing a mailing, its ok to start small try putting together a list of 100-200 local businesses to include in your mailing. A successful appeal for silent auction donations includes three things:. Lets look at each of these elements in more detail.