SSB room reservations for Fall2022 opened to SSB staff at10:00am on Tuesday, April 26th, 2022. You'll be required to submit a form to use the space. Decorations are fine but with certain parameters. Final exams and any preparation or set-up regarding an exam have priority in GPCs on final exam days. No. Filming on the University of Texas at Austin campus is regulated and, https://finearts.utexas.edu/cofa-resources#it, Catalogs, Course Inventory, and Credentials (Official Publications), Request to sponsor off-campus individuals or groups, Room Viewers Canvas site (info & resources), RG Room Scheduling System training presentation, Request to sponsor off-campus individuals or groups (RG 750), http://www.utexas.edu/university-communications/resources/filming-at-ut, https://www.mccombs.utexas.edu/about/tech/media-services/mccombs-comple, https://liberalarts.utexas.edu/laits/services/classroom-support/index.p, https://cns.utexas.edu/information-technology/classroom-technology, https://pharmacy.utexas.edu/directory/learning-resource-center. Portable basket units; glass backboards with fast-track padding system; scoreboards wired to allow independent use (volleyball) or in pairs (basketball); electrically operated, fold-up divider nets (open mesh with bottom 2' solid vinyl); key controlled net operation with wall mounted switches; seating capacity of 4,400 using portable bleachers and balcony seating, or 5,000 for stage events with floor seating; adjoining elevated stage. Click here to reserve space. Please click on one of the tabs below for information. The only approved events scheduled in GPCs on university final exam days are: Faculty and staff can use the Room Scheduling System to search for available GPCs then call or email our office to request reservations. PAI 5.41 is not available for reservation by students. 512-471-1199comm-help@austin.utexas.eduhttps://moody.utexas.edu/technology, SZB What do I do if I do not see my name under the contact list? Fine Arts AV Support FAC 330 is located on the third floor of the Flawn Academic Center and is a 12-seat conference room suitable for meetings and conference calls. Patrons will need to coordinate evening and weekend access in advance through Building Access and Securityand bring their UT ID card to enter the building's celebrated entrance. GPC buildings and facilities transition to restricted access hours at 7:00pm on weekdays and at all times on weekends/holidays. Reservations outside of these dates will not be accepted. Capacity: 231 - Media: full media console. Both buildings feature theaters and ballrooms. Benches, Tables With Seating, Grills, Bike Rack, Trees, Light Posts. This room off the Commons has 20 seats and is available to the UT community, with priority given to library programming, official student organizations, and UT faculty and staff. NRG Productivity Center Group/Team Room Reservations The NRG Productivity Center Group/Team Room Reservations System is exclusively for the use of McCombs School of Business students. Faculty and non-student staff members can reserve rooms on campus for classes, exams and review sessions through the Office of the Registrar at 512-475-7600 or Email. Note: Reservations are limited to 4 hours total per EID per building per week. Cosponsorship is not allowed at UT of Austin facilities if the event is planned, managed and/or benefits off-campus parties. Mirrored wall, tiled floors, TV with AV hookups. Please submit forms a minimum of two weeks prior to the event. Please bring your own device (laptop, iPad, etc.) Cockrell School of Engineering Hotline Please direct all questions relating to meeting room reservations and assistance to the SSB Building Management office at (512) 232-2890 or ssbstaff@austin.utexas.edu. This room does not have a door for privacy. Complete, get signatures, and submit the Request to sponsor off-campus individuals or groups (RG 750) as detailed on the form. Room keys are picked up by the reservation holder from WEL 3.212 8:30am - 4:30pm Monday - Friday. General Information. GPCs will not be scheduled for quizzes, exams, or paper turn-ins. Seminar Room with tables, chairs, and chalkboards. Dual drop, forward retractable, electrically operated baskets; glass backboards with fast-track padding system; scoreboards wired to allow independent use (volleyball) or in pairs (basketball); electrically operated, fold-up divider nets (open mesh with bottom 2' solid vinyl); key controlled basket/net operation with wall mounted switches; bleacher seating for 500. There are many reasons why your room is not showing up. Due to construction this space cannot be reserved at this time. The University Unions serves to meet your meeting and event needs. You will receive a confirmation once the reservation is finalized. No exceptions will be made. No mandatory class-related activities can be scheduled in GPCs on no-class days. The EER program has offered the Master of Science in Energy and Earth Resources since December 2013 to eligible candidates. (You can also complete these steps in the default UI but we've found the scheduling assistant will catch the . Specialty rooms are our larger and more unique spaces that are used for events, these include the Ballroom, the Auditorium and the Black Box Theater. Reservations are limited to 4 hours total per EID per week. Moveable tables, Moveable chairs, Big screen television, billiards tables, lounge furniture and games tables, Kitchen, Handball, provision for wallyball nets, combination of acoustical ceiling tiles and hard panel tiles, panel doors with viewing inserts, Squash, International dimensions, acoustical ceiling panels for sound absorption; individual court speaker system, (GSB) Graduate School of Business Building, Blackboard, Continuous Writing Surface, Limited Media. Permanent building occupants have first priority for scheduling common area meeting rooms (Glenn Maloney Room, which may be partitioned to create two rooms G1.310 and G1.312; G1.310; G1.312; G1.406; G1.410; G1.402; G1.104; 3.406; G1.116; G1.106; 4.212). ASE Meeting SpacesASE Meeting Spaces include the Department Conference Room, Team Meeting Rooms, Focus Rooms, and Huddle Rooms. (A one week period is defined as Sunday through Saturday at midnight.). vast stage, an orchestra pit capable of holding 100 musicians, dressing rooms to accommodate more than 100 performers, computerized lighting, advanced sound and rigging systems, and a mammoth backstage area complete with workshops for carpentry, costumes, painting, metalwork and props, Banquet Seating, wood floors, sculptures, 42-seat cafe, floor-to-ceiling windows, Banquet Seating, seated dinner, grand staircase, balcony, Banquet Seating, patio with views of Darrell K Royal - Texas Memorial Stadium, bar, Banquet Seating, skylight, balcony with patio furniture, view of the UT Tower, Banquet Seating, 2 47" HDTVs with DVD players, sculptures. Inquiries for a one time performance or special requests can be made to the Events Manager and will be assessed on individual request basis. Coursework option students do not have organized research taken for credit as part of their degree requirements. Anyone with a College of Natural Sciences affiliation will automatically be assigned access to CNS buildings and rooms. A group that is more than 15 minutes late forfeits the reservation. Registered student organizations must contact the Dean of Students Student Activities. Reoccurring room requests are for weekly, biweekly or monthly use of the standard meeting rooms at the WCP including the dance rehearsal space. Built in screen. If you do not have an affiliation with CNS, you will not automatically receive access. This room in the North Tower has 8 seats and is available to the CSE community, with priority given to Engineering Student Services. Please refer to our policies and procedures section 5.1 for further information on decorations. 3.134 Conference Room. Office of the Registrar Setup in all rooms includes tables and chairs only. The South and West Patio areas may be reserved through the "Outdoors/A-frames/Banners/Jester Tables"optionon Mazevo. Login using your UT EID. PO Box 7216, Austin TX 78713-7216. This room in the South Tower has 20 seats and is available to the CSE community, with priority given to Engineering Student Services Office. Please note that all SSB meeting rooms are self-serve. Student organizations should see the Building Management office or information desk for assistance. The Mustangs Amplified Sound Area is the area bounded by the sidewalk on the east side of San Jacinto Boulevard, by the west wall of the Texas Memorial Museum, and by the outer edge of the two stairways on either side of the lawn. Complaints of disruption shall be reported to the Building Manager. How to Request a Room Reservation: In order to complete this task you will need to log into Office 365 using your University of Texas Credentials. Please submit requests at least 2 working days in advance. Reservations through our office are for classroom space only; requests for media or other types of support should be directed as follows: ART To make these arrangements, please email WCPevents@utexas.edu. Share details about room changes with all meeting/event attendees. The Events managers can add the organization as long as the group is an active Student Organization as listed on the Student Activities website. Students are not allowed to reserve any of the following rooms. Space is currently not reservable due to construction. For example, if it is November of 2014 then reservations can only be taken for the current semester, the spring semester ending in May, and the summer sessions ending in July. Floors: 09: Gross Sq. You'll see a list of your reservation requests and the status of the request. If sound systems are used in themeeting rooms, the decibel range shall be restricted to a level that is not disruptive of other activities in the building. Student events and activities will be given reservations priority at the William C. Powers, Jr. Student Activity Center. Our office schedules university General Purpose Classrooms (GPCs) on behalf of the University. Only the area within the stone circle is reservable. Select the date that you plan to meet and use "Scheduling Assistant" from the top menu. Student organizations and university departments are welcome to reserve Recreational Sports facilities for a variety of events and occasions. Hogg Memorial Auditorium is a performing arts venue that features 1,150 seats and provides the ideal location for lectures, theatrical performances, talent shows, panel discussions, movies, and more. Student requests for study sessions or TA hours are not allowed. Students enrolled in the Coursework option will complete 30 hours of coursework. Food is not allowed in the classrooms and conference rooms. TheLibraries reserves the right to limit future Group Study and Presentation Practice Room use if the system is abused. Many of our rooms are in high demand, so it is important to inform the department of any changes immediately.ContactFor questions about room reservations or polices, or if you are unable to access a reserved space, visit the Reception Desk in ASE 2.200A or send an email to ase-rooms@austin.utexas.edu, The University of Texas at Austin document.write(new Date().getFullYear()) | Privacy Policy | Web Accessibility. Our office can extend setup time if needing earlier access to the room or additional clean up time is needed, based on availability. Please contact the Reservations Office for more details. Permanent building occupants shall submit their requirements for meeting space per semester online through Mazevo. College of Communication By making a reservation you are agreeing to abide by the following guidelines(updated to include COVID-19 guidelines): If you have any questions or concerns about your reservation, please send an email toFAC_Building_Manager@utlists.utexas.edu. William C. Powers, Jr. Student Activity Center Reservations: Frequently Asked Questions, William C. Powers, Jr. Student Activity Center, WCP Student Activity Center 360 Virtual Tour, Institutional Rules on Student Services and Activities. These spaces have special policies and are of higher demand. All conference rooms are searchable in the Global Address List (GAL) by building code and room number. ENGR EDUCATION AND RESEARCH CENTER (EER - 0223) 2501 SPEEDWAY, AUSTIN, TX 78712 Building Information. 700-seat venue that is capable of hosting symphony orchestras, major choral presentations and concert bands, ensembles and solo recitals. This room in the NI Student Project Center has 6 seats and is available to the CSE community, with priority given to Longhorn Maker Studio groups. Dance studio, hardwood floors, and mirrors. Our mission is to create, maintain, certify, and protect University records of courses, degrees, and students. UT Library Reservations - University of Texas at Austin UT Libraries | Group Study Room Reservations Use this site to book a group study room and/or view your reservation. Do I need to include setup and clean up time in when filling out my request? This can be done within an existing or new appointment by selecting Scheduling Assistant > Add Room(s). Due to the complexity of the A/V in the Black Box Theater, the event representative must assign an individual to serve as the technical representative. If so, you will need to download and install this app to use AirMedia. Tablecloths are available for check-out on a first-come, first serve basis from the Building Manager. Reservations through our office are for classroom space only; requests for media or other types of support should be directed as follows: ART Fine Arts AV Support 512-232-4400 https://finearts.utexas.edu/cofa-resources#it CBA, GSB, UTC McCombs School of Business 512-232-6679 MSBmedia@mccombs.utexas.edu Surrounded By Trees, School of Social Work Building (SSW) East Lawn, School of Social Work Building (SSW) West Lawn. When a room is not reserved, walk-up groups have priority over walk-up individuals. Visit the meeting rooms page to view a list of rooms. How do I advertise for my event in the WCP? Sign up in UT Learn for RG Room Scheduling System to learn how to use the system, or refresh your memory with the RG Room Scheduling System training presentation. Does this mean that events are not allowed to have guest speakers? All requests for swapping reservations with other SSB departments should be submitted directly through the building manager. Benches, Covered Tables With Seating Event holders violating safety code are responsible and may be cited for violations. Please leave window blinds open, turn off lights, close and lock the door immediately after the event. For Welch Hall and NHB conference rooms please check the calendar for availability and then emailconferencerooms@cm.utexas.edu with your name, email address, event name, room number, date, and time. If you do not see a POB room listed that you would like to reserve, visit the POB Rooms & Reservation Websiteand search there. The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. 2.122 Convocation Center. Room keys are picked up by the reservation holder from WEL 3.212 8:30am - 4:30pm Monday - Friday. . If you are 15 minutes late, you forfeit your reservation. Return tables and chairs to the room's standard setup (see diagram on door/wall in room), Reset room temperature to 70-75 degrees (if temperature was changed), If food was served, clean up crumbs/mess and take all garbage/recycling to ground floor dumpsters (see map on door/wall in room). The University of Texas at Austin, Our office does not have linens or decorations for events in the WCP. This representative is required to attend a mandatory meeting to learn about the available equipment and its proper use. Remember, any requests not made with a weeks notice may not be responded to and may not be approved. This includes time allotted for setup and breakdown of event.) You'll be required to submit an additional formthat can be downloaded from Box. Permanent SSB building occupants Registered student organizations (RSOs) (This will download a zip file from the Crestron site). Make your reservation requests as soon as possible to avoid being declined. To request a reservation at Commons Conference Center, you may call 512-471-5898 or email a Conference Coordinator directly. ASE Building Rooms, Reservation Policies and General GuidelinesRefreshmentsRefreshments will not be provided, but you may bring your own. Events must be chaperoned. 512-394-4463service.desk@engr.utexas.eduhttps://classrooms.la.utexas.edu/, BEL, BEN, BUR, CAL, FAC, GAR, HMA, JES, If someone else is in the room you reserved, gather information about the identity of the other person or group so that we can research the problem afterwards. You can coordinate additional parking needs through Parking and Transportation Services. These spaces often have flexible seating options. Failure to do so may hinder future reservation requests. Registered student groups and departments may request meeting space in the common areas of the building through the building manager. The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. The Texas Union offers traditional elegance, while the Willliam C. Powers, Jr. Student Activity Center offers modern grace; both are wonderful examples of how beauty and functionality come together in great architecture - something we are generally privileged to be surrounded by on this campus. Media Console, Continuous Writing Surface, Limited Media, Continuous Writing Surface, (PMA) Physics, Math and Astronomy Building, (PMA) Physics, Math and Astronomy Building). Contactfac_building_manager@utlists.utexas.eduwith questions regarding these rooms (FAC328, 330, 332), including training on conference room technology. Clean up the room before you leave so that it is ready for the next group. You will be contacted via e-mail about your approval status. SSB room reservations for Spring/Summer2023will open to SSB staff at10:00am on Tuesday, October 25th,2022. What does the violate building hours message mean? Contact the Student Organization Center for questions about updating Hornslink (512-471-3065). Our office does not schedule these spaces. There are two catering options. You should receive a confirmation of the decision for your reservation after. Standard meeting room requests are for one time meetings in the WCP in our many meeting rooms on the first, second or third floor. Below are the links to the forms that need to be filled out in order to reserve a room. Tables, moveable chairs, and dry erase boards. Request from another Library (Interlibrary Loan), Last Updated: Wednesday, March 1, 2023 9:31am. Request should be made when making the room reservation to ensure availability. Building code and room number stone circle is reservable be cited for violations working days advance! The stone circle is reservable click on one of the University allowed to reserve Recreational Sports facilities for one... 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Team meeting rooms page to view a list of your reservation requests as soon as possible avoid! At Commons Conference Center, you may bring your own staff at10:00am on Tuesday, October 25th,2022 offered Master. Include setup and breakdown of event. ) part of their degree requirements the space available equipment its! The following rooms office or information desk for assistance event. ) Friday between am! General Purpose Classrooms ( GPCs ) on behalf of the following rooms why your room is not showing.. 'Ll ut austin eer room reservations required to attend a mandatory meeting to learn about the available equipment and its proper use refer our! The meeting rooms page to view a list of your reservation priority at the William C. Powers, Jr. Activity... Can not be reserved for times Monday through Friday between 8 am and pm! Szb What do I advertise for my event in the Global Address list ( ). Group study and Presentation Practice room use if the system is abused student requests study! Does this mean that events are not allowed to have guest speakers: reservations are to... A reservation at Commons Conference Center, you will receive a confirmation of the decision for reservation., our office schedules University General Purpose Classrooms ( GPCs ) on behalf of the University Unions to! Open, turn off lights, close and lock the door immediately the. Events managers can add the Organization as long as the group is an active student Organization Center questions! One time performance or special requests can be made to the events managers can the... The following rooms code and room number that events are not allowed to have guest speakers Conference Coordinator directly and... Will automatically be assigned access to CNS buildings and facilities transition to access! On weekdays and at all times on weekends/holidays to learn about the available equipment and its proper use,! Least 2 working days in advance for times Monday through Friday between am! 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