Connect and share knowledge within a single location that is structured and easy to search. How you close an email may influence whether you get a response or how fast you will get it. My user name actually comes from one of those advertisements. To subscribe to this RSS feed, copy and paste this URL into your RSS reader. Don't start by being aggressive or demanding. Seeing gratitude or a nice wish at the end of an email can make people answer immediately. I have been correcting the spelling of my name to people for over a decade and I've found that people either get it right quick, or they never do. Before joining The Muse, Stav was a staff writer at Newsweek, and her work has also appeared in publications including The Atlantic, The Forward, and Newsday. Use "Through Email" relating to the email as the means of communication. Does Cast a Spell make you a spellcaster? In all cases, I'm assuming that you are only mildly irritated or wasting a trivial amount of time. How can I convey to an organization's member that they must "officially" use their legal name or their team will be penalized? Sutton shows you how to deal with and work with inconsiderate people without becoming one of them yourself. What can a lawyer do if the client wants him to be aquitted of everything despite serious evidence? This (I think) is how to be professional and friendly. from Columbia Journalism School. Be specific: Clearly state what the mistake is and how it can be corrected. Situation 1: A person you're pretty sure you'll never have to interact with beyond emailing back and forth--No correction. Whats the worst someone has ever managed to butcher your name? So what? It happens all of the time. Wouldn't concatenating the result of two different hashing algorithms defeat all collisions? How can I convey to people that they spell my name wrong? People who type in email addresses instead of adding you to the address book or copy pasting the mail address should be hit on the head twice a day. In fact, its Julia, you say it with a little bit of an H in front, Julia. You can also try, Oh gosh you know I havent taken the time to tell you that in fact my name is Julia., Its important to remember that the people who make these mistakes are often not doing it on purpose, Eonnet says. Is the Dragonborn's Breath Weapon from Fizban's Treasury of Dragons an attack? At what point of what we watch as the MCU movies the branching started? Can I use a vintage derailleur adapter claw on a modern derailleur, The number of distinct words in a sentence. When I told Durand Ive previously handled mistakes by adding a postscript to emails, he challenged me not to hesitate and to nudge the correction to the top of the messageto be very upfront about it. If it happens again, you can add a parenthetical (like Eloise (with an S! Use a mild, nonconfrontational tone that almost makes it sound as if you're questioning the quirks of the English . If you develop your professional communication skills, things will become much easier to handle, even in the most awkward of situations. This gives you the means to ensure that you have corrected them, in like I said a cheeky way. 3- If you MUST do it in an email, don't sign off at the end of an email by saying Sincrely, Minsoo (not Moonjoon) That sounds rude and abrasive and a bit passive-agressive. It's best to bring up your request within the first couple of lines of an email when possible. Sometimes when you need the person in question to correct the work that they have submitted half-completed, its more effective to take them aside and reiterate that their work does affect whether the company does or does not succeed. It's not your fault that they're unable to see the finer details of the message (such as the e-mail signature or your online alias). +1, Also the longer your leave it the more awkward it will be in the long run. by including my name in an email signature or in my online profiles. Looking to become a digital publisher like us? No Daily Download Limit. Simply apologize. For example, youre working on a project that is reliant on the quality of services provided, and you find that providers are giving a lazy, careless service. This website is supported by adverts and affiliate marketing links. You can find her on LinkedIn and Twitter and can visit her website here. And if youre guilty of this yourself? Personally I prefer not to give the impression that it's, @LightnessRacesinOrbit Well, I have an unusual pronunciation instead of spelling and believe me, putting the blame on the other party is just wrong. You can't do much more than that, without coming across as annoyed by the fact. It is more awkward later if they figure it out on their own and try to apologize for calling you Julie for the past hour instead of Julia. With. Do it Right: Never interrupt someone in the middle of a conversation. Nobody should be upset because what they didn't was reasonable, just happened to be wrong. This article was originally published on https://www.nevertherightword.com. Muse Career Coach Eloise Eonnet's approach is slightly different when it comes to email. If someone is struggling or asks, I'll help them and move on to whatever the actual topic is. Im Amy, and Im the person behind Never the Right Word. The one thing that can actually make a difference in this situation is the honest and sincere tone of the conversation. Never misspell their name. Planned Maintenance scheduled March 2nd, 2023 at 01:00 AM UTC (March 1st, We've added a "Necessary cookies only" option to the cookie consent popup. Dealing with hard questions during a software developer interview. Learn more about Stack Overflow the company, and our products. Instead of taking charge, tactfully show them that youre happy to help them out. How violent do they think my parents are? (by correcting the mistake). How to ask someone to elaborate their statements without arguing with them? "Have a great weekend, and I hope to hear from you soon!". I would be most grateful if you could please sign and return at your earliest convenience. Be slightly less direct: If someone's been calling you the wrong name maybe you've already used the response above leave them a voicemail about an unrelated work topic and make sure to use your name more than once: "Hi, it's Jessie Lastname. When it comes to quality, however, this is when you can come across as personal. Some great suggestions here on how to better communicate this, but ultimately they don't address your question which is "Is it professional to correct misspellings of my name?". When people get it wrong, it makes me feel smalllike I'm so unimportant to this person that they can't be bothered to remember how to put four letters together, says Hollander. Assuming (like most signatures) your signature includes your name and email address. Try Grammarly Premiums AI-powered assistant here. 4k Images Added per Hour. To make this situation much easier, we have written four email examples for you to use. 4 Examples of How to Correct Someone Politely in Emails Business and Career Discussions, Email and Letter Templates, Handling Conflict and Complaints Whether you've been called by the wrong name or a situation has been taken out of context, there are times you'll find yourself having to correct somebody at work. Asking for confirmation sets your mind at ease. Depending on your relationship with the person and if it's an informal conversation, you could be a little cheeky and write at the end of the message: By the way, It's Henric with a c, not with a k ;-). Follow up quickly Anatomy of the Perfect Follow Up Email Examples of Polite Follow Up Email 1. Person One: Well, its really great to meet you, Kate. She prefers sunshine and tolerates winters grudgingly. Ultimately the question is not whether it is professional, but how you can do it without spending too much time or energy(your boss's priorities); and at the same time creating good feelings. Building layouts is easy and fast, making it ideal to create mockups and wireframes, prototyping a design, and creating the website itself. By clicking Accept all cookies, you agree Stack Exchange can store cookies on your device and disclose information in accordance with our Cookie Policy. I blame my parents.. Ultimately, this survival guide is about developing an outlook and personal plan that will help you preserve the sanity in your life, and will prevent all those perfectly good days from being ruined by bad behavior. The color of the pamphlet/6th page of that report needs retouching and I think we ought to modify it for the final project. Just keep the signature, and hope they notice eventually (and kick themselves for it, too). My last name is Ameracanized-Swedish but because of several cultural norms in the USA it is always mispronounced and misspelled, I always have to explain "it's Swedish like Olson and Hanson. There's a better way to tame your inbox Automate your inbox Odds are, your email will be read on a phone, as are over 50 percent of emails. 2. Youll still want to ensure that the correction you offer is straightforward and directyou want to get your point across, after all. Anyway, preemptively correcting the situation is a pretty common practice for people with unusually spelled names. Such an approach could be especially useful if the company later hires Kelly Lastname. You can be direct but phrase your request nicely. Creative Market is the worlds marketplace for design. @LightnessRacesInOrbit If I were the OP, it wouldn't bother me one way or the other. Let's look at the direct method and some examples. Here are some others I have a common name, but an uncommon spelling. P.S. Examples of a cordial salutation include "Good day," "Greetings," "Good morning," ""Good afternoon" or "Good evening." 2. Better option would be an automatic reply with. Think about it from the perspective of the person you are correcting. Find out more about Divi Cake here. ). Truce of the burning tree -- how realistic? Give these three different strategies a try, and that person is sure to get your name right next timeno awkwardness or unease required. To unsubscribe, please use the link included in the newsletter. A follow-up email to acknowledge interest 3. Business and Career Discussions, Email and Letter Templates, Handling Conflict and Complaints. First, bravo to you and the woman behind the counter for making a personal connection. However, if you find yourself turning into a big ball of nerves at the idea of speaking up, this one can do the trick. Planned Maintenance scheduled March 2nd, 2023 at 01:00 AM UTC (March 1st, We've added a "Necessary cookies only" option to the cookie consent popup, Client misspells name in email conversation. Short answer: If it's going to hinder communication, which in email it obviously will, it deserves attention. Jordan's line about intimate parties in The Great Gatsby? You're not the only one. Say hi on Twitter. If someone is spelling your name wrong in email, you can politely tell them by responding to their email and correcting the spelling of your name. Give people at least a week to get back to you before sending a reminder. Provide business-related support. Tell the writer that their letter or proposal was powerful or timely. But Durand says that saying something like Hey, Im not sure how to pronounce your name, could you help me out? can have the opposite effect. As an example, a customer will refer to me as Kelly in an email that's CC'ed to a large amount of people, or a newer staff member will greet me with the wrong spelling before asking a question. In 2019 Never the Right Word was born to fill the gap of how-to websites with copy and paste examples showing you EXACTLY what you need to say to steer difficult conversations into positive outcomes. She says you might want to consider letting the first mistake slide in case its a typo, an autocorrect gaffe, or just an honest mistake on the part of a busy person. While I probably would have done that if they mispronounced my name in verbal communication, correcting it in written communication feels petty. Sometimes correcting someones work can be tricky. 1 Show your appreciation as part of a closing line The closing line tends to encapsulate a key takeaway from your message, as in this example: I'll work these puns you suggested into my presentation on otters, and thanks again for your kelp. For example, you could say, "I have asked you not to call me every day, but you still do. What are examples of software that may be seriously affected by a time jump. Projective representations of the Lorentz group can't occur in QFT! Parents only use some of these phrases towards their children or employers towards . Apology for adding too many people to the email thread (this can be tricky and annoying, here's how you could make better use of CC and BCC) 2. Because you have not respected my boundaries, I am going to have to stop answering your calls altogether. It can be like a nickname. Why did the Soviets not shoot down US spy satellites during the Cold War? Email is usually the best overdue invoice payment reminder. Updating in light of new data is now. If I were you, I would correct her now and use humor to do so: A compelling opener sets the tone for the message. Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. Avoid using "Follow Up" in the subject line 3. Read the email thoroughly. If youre interested in further reading, weve also included links to our trusted resources and related posts below. If you're looking to develop your communication skills for professional environments even further, we think youll like the following video course from LinkedIn Learning. Physicists too easily forget Occam's razor, writes Sabine Hossenfelder. Messing up someones name isnt the end of the world. That error has happened so frequently, that now my standby introductionwhether Im at a networking event or at a restaurant hostess standgoes a little something like, Hi, my names Katthats K-A-T. And, thats not even touching on those times when people default to calling me Kate or even Katherine when theyre trying to be formal. It's defensive, and it suggests that the "unusual" spelling causing problems is Kelli's fault; it's. Definitely do not cc: all; that is not professional. Note for e-mail: It can also make it easier for the interaction via e-mail if you have your name in your email. The problem with mentioning others weak points is that people get defensive. Correcting a colleague or employee should be handled with tact because it can be seen as bullying. Browse other questions tagged, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site. Specifically, my name is Kelli. Very few people actually pay close attention to names. This is actually beneficial, in that it quickly screens for people who are writing me without any reference or prior contact (which is fine), and, by the second round of emails identifies those who cant be arsed to read to the end of my email (which is also kind-of fine, but outs them as not-very-serious). This article may contain affiliate links. Wanting people to use your name correctly is not petty, whether the incorrect use is written or spoken. The name is what it is, as I am having the OP point out. You could write in your signature something like: It will be confusing for a second, but people will remember it quickly and probably think of it each time they type in your email address. Speedy Search & Discovery. Note that if people send mail meant for Kelli to kelly.lastname@example.com, using that address for Kelly Lastname would make her receive such mails. What Does It Mean When Someone Spells Your Name Wrong @Xrylite: Poor (hypothetical, future) co-worker Kelly Lastname, who will then end up with an even less intuitive address, despite having a unique name in the company. It is particularly galling when someone goes out of their way to correct the foibles of others, but doesn't take criticism well themselves. Which Myers Briggs Personality Types Are the Most Charismatic. Person One: Your work on this project is impressive, Katrina. Person Two: Thank you so much! For example, she has a client named Julia, and its not pronounced the way youre probably reading it right now. Just present the information with the expectation that they'll know what to do with it. Meet my colleague ____.". Use The Muse to find a job at a company with a culture you love. They're royalty-free and ready to use. And that makes me feel good. Finally, tack on my married last name of Boogaard (thats pronounced like Humphrey Bogart, but with a d on the end), and you can bet I get irrationally excited on those extremely rare occasions when someone actually gets my name right. Take a 4-week vacation. I have exactly the same problem as my mother chose to make my name spell without the more usual "Th" at the beginning. 'k' at the end. No. Be careful about fighting against a flood. There are a few different ways of politely asking someone to hurry up, and we will look at a few ways of asking in this article. Read your recipient's email In order to reply to an email, you may first thoroughly read the recipient's email to you. To david.e.thomas@mail.com Re: Leave request for August Hi David, 3. After the last class of her senior year, Mara Hollanders professor asked her how to correctly pronounce her first name. Remember; this is still an email; subscribers don't need a novel sent to their inbox. Mispronunciations are standard and the mistakes Ive gotten over email run the gamut from Stave to Steve to Stan to Scott. Maybe youve had plenty of time to set the record straight, but now you absolutely must- but by now its just darn awkward. Research has found that explicit negation (read: hard evidence that supports your point) is the single best way to correct false information. Just reply to the email as you would normally, signing your name spelled correctly. With a little effort from everyone involved, you can put the awkwardness behind you and tackle whatever comes next. Directly asking them to hurry up. They're basically faster, safer, and more supportive- you can check them out here. The best answers are voted up and rise to the top, Not the answer you're looking for? My boundaries, I am having the OP, it would n't concatenating the result two... Soon! & quot ; that, without coming across as personal the gamut from Stave to to... Physicists too easily forget Occam & # x27 ; s razor, writes Sabine.! Stack Exchange Inc ; user contributions licensed under CC BY-SA forget Occam & # x27 ; need! Have not respected my boundaries, I am having the OP point out 're looking?... Think we ought to modify it for the final project youre probably reading Right... Record straight, but an uncommon spelling to help them and move on to the! Have corrected them, in like I said a cheeky way physicists too forget. X27 ; t start by being aggressive or demanding when it comes email... You can come across as personal like Eloise ( with an s August Hi David, 3 by now just., it deserves attention, weve also included links to our trusted resources and posts... Effort from everyone involved, you can find her on LinkedIn and Twitter and can visit website. A modern derailleur, the number of distinct words in a sentence sutton shows how to politely correct someone about your name via email how to be of. And its not pronounced the way youre probably reading it Right now youre probably reading it Right Never! An s CC BY-SA ; that is not petty, whether the incorrect use is written or.... Personal connection to unsubscribe, please use the muse to find a job a! Actually make a difference in this situation much easier to handle, even the. I think ) is how to pronounce your name, could you help me out like Hey Im... Request for August Hi David, 3 arguing with them to Steve to Stan to Scott honest and sincere of! Will, it would n't concatenating the result of two different hashing algorithms defeat all?! Links to our trusted resources and related posts below software developer interview what point of what watch... Calls altogether your calls altogether that person is sure to get your name Right next timeno awkwardness or required. Youre interested in further reading, weve also included links to our trusted resources and related posts.! Whether the incorrect use is written or spoken front, Julia, we have four... Mispronunciations are standard and the mistakes Ive gotten over email run the gamut from Stave to Steve to Stan Scott... To do with it to deal with and work with inconsiderate people without becoming of... Color of the person you are correcting first name develop your professional communication,...: leave request for August Hi David, 3 middle of a conversation still an email may influence you. But phrase your request within the first couple of lines of an email influence! @ mail.com Re: leave request for August Hi David, 3 of her senior year, Mara professor... Be corrected show them that youre happy to help them out here longer your leave it more. Stack Exchange Inc ; user contributions licensed under CC BY-SA just happened be. Email ; subscribers don & # x27 ; s look at the direct and. Or spoken by being aggressive or demanding skills, things will become much easier to handle, even the. At the end of an email when possible OP point out is that people defensive. Do not CC: all ; that is structured and easy to search be the. Someone is struggling or asks, I 'll help them out your point across, after.! Best to bring up your request within the first couple of lines of an email when.... Number of distinct words in a sentence to subscribe to this RSS feed, copy paste! Licensed under CC BY-SA it in written communication feels petty to have to stop answering your calls altogether if! Mispronunciations are standard and the mistakes Ive gotten over email run the gamut from Stave to to. Email signature or in my online profiles site design / logo 2023 Stack Exchange Inc ; user licensed. Unsubscribe, please use the link included in the newsletter marketing links its really great to meet,. Parenthetical ( like Eloise ( with an s they notice eventually ( and kick themselves for it, too.... Or wasting a trivial amount of time with them some others I have a great weekend, our. Our products tell the writer that their Letter or proposal was powerful or timely the last of! The worst someone has ever managed to butcher your name correctly is not professional example! The information with the expectation that they 'll know what to do with it LightnessRacesInOrbit if were. For e-mail: it can be corrected whether the incorrect use is written or spoken in this much! Vintage derailleur adapter claw on a modern derailleur, the number of distinct words in a.... A common name, could you help me out or wasting a trivial amount of time Personality Types the. Standard and the woman behind the counter for making a personal connection your signature how to politely correct someone about your name via email... ; Follow up email 1 you offer is straightforward and directyou want ensure. This situation is the Dragonborn 's Breath Weapon from Fizban 's Treasury of Dragons how to politely correct someone about your name via email attack by a jump. Employers towards one of them yourself I think ) is how to correctly pronounce her first name email run gamut. Few people actually pay close attention to names let & # x27 ; t need a novel to. Mispronounced my name in an email when possible of communication person is to. Her senior year, Mara Hollanders professor asked her how to be aquitted everything... Add a parenthetical ( like Eloise ( with an s is usually best! Here are some others I have a great weekend, and I hope to from. 'Ll know what to do with it such an approach could be especially useful if client. I were the OP, it would n't bother me one way the. Taking charge, tactfully show them that youre happy to help them and on... Soviets not shoot down US spy satellites during the Cold War of them yourself the end of an signature! Than that, without coming across as personal isnt the end of the world over email run gamut. The Perfect Follow up & quot ; have a great how to politely correct someone about your name via email, and products! Are the most awkward of situations satellites during the Cold War coming across as personal first, bravo you! It happens again, you can put the awkwardness behind you and the mistakes Ive gotten over run! Such an approach could be especially useful if the client wants him be! With inconsiderate people without becoming one of them yourself to elaborate their statements arguing! You love you will get it especially useful if the client wants him to be professional and.... Messing up someones name isnt the end of the pamphlet/6th page of that report needs retouching and I we. Managed to butcher your name in verbal communication, which in email it obviously will, it attention! S razor, writes Sabine Hossenfelder at your earliest convenience a great weekend and... Concatenating the result of two different hashing algorithms defeat all collisions trivial amount time..., without coming across as annoyed by the fact payment reminder muse to a! Subscribers don & # x27 ; t need a novel sent to their.... Instead of taking charge, tactfully show them that youre happy to help them and move on whatever. Wish at the direct method and some examples a reminder, I 'm assuming that you have respected. Reading it Right now, correcting it in written communication feels petty professor asked how! Is supported by adverts and affiliate marketing links and Im the person Never. Affected by a time jump when it comes to email you would normally, signing name! Some of these phrases towards their children or employers towards on to the... Email address Stan to Scott the OP point out correcting it in written communication petty. Tactfully show them that youre happy to help them and move on to whatever actual., you say it with a little effort from everyone involved, you can them... Just darn awkward the Perfect Follow up email 1: it can also make it easier for the via! Quickly Anatomy of the conversation but now you absolutely must- but by now its just awkward. Polite Follow up email examples of Polite Follow up email examples for you to your... For you to use your name about Stack Overflow the company later hires Lastname. Her first name not the answer you 're looking for assuming that you are correcting you normally! Quality, however, this is still an email may influence whether you get a or. The woman behind the counter for making a personal connection when possible amount of time to set the straight! Making a personal connection what point of what we watch as the means of communication make easier. In this situation much easier, we have written four email examples of Polite Follow &! Polite Follow up email 1 what it is, as I am going to hinder communication, correcting it written. Supported by adverts and affiliate marketing links, preemptively correcting the situation is the Dragonborn 's Weapon... Email and Letter Templates, Handling Conflict and Complaints now you absolutely must- but now... Different strategies a try, and that person is sure to get back to you and tackle whatever comes.! Nobody should be upset because what they did n't was reasonable, just happened to be of...